Pala Mesa Resort Careers
  • 16-Mar-2018 to 15-May-2018 (PST)
  • Finance
  • Fallbrook, CA, USA
  • Hourly
  • Full Time

Vacation, 401K, Paid Sick Leave, golf and many discounts


Accounting Clerk position requires strong organizational skills and attention to detail. Performs any combination of following calculating, posting and verifying duties to obtain financial data for use in maintaining accounting records: Compiles and sorts documents, such as invoices and checks, substantiating business transactions; Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts, using calculator or computer; Computes and records charges, and refunds. May process vouchers, invoices, checks, account statements, reports, and other records. Must have the ability to compile facts and figures.

  • Pays all invoices on the approved company schedule. Ensures that all monthly contracts, leases, utility, and liquor invoices are paid on time and that discounts are taken.
  • Reviews all vendor statements monthly. Ensures all invoices are received and recorded to appropriate time period.
  • Processes manual and void checks monthly. Processes check requests weekly as needed.
  • Processes all checks with invoices and purchase requisitions.
  • Assists with month end closings. Provides Accounts Payable aging and helps retrieve backup.
  • Maintains neat and organized files of all accounts payable.
  • Offers timely, accurate, and friendly responses to all customer, employee, and vendor requests.
  • Sets up direct billing codes for upcoming functions.
  • Prepares all bills with supporting documentation including signed function sheets, food and beverage checks, commitment fees, third party charges, room folio, and any other documentation necessary. Reviews charges for accuracy and timeliness. Reviews bills with conference planner before issuing to client. Informs Controller of any discrepancies or inconsistencies with the integrity of outlet postings.
  • Works with other outlets to ensure that group billing will be checked out within forty-eight hours of departure. Reviews all bills for compliance with contracts, rooming lists, and function sheets. Prepares complete and accurate billings for mailing within five days departure.
  • Makes courtesy calls within ten days of issued billing to ensure the client has received the bill. Confirms payment terms with clients and obtains estimated date of payment within thirty days of billing.
  • Offers timely, accurate, and friendly responses to all client, employee, and vendor requests.
  • Posts monthly finance charges to over sixty day accounts. Issues monthly statements on overdue accounts.
  • Posts and verifies all incoming payments.
  • Performs daily accounts receivable transfers and prints accounts receivable aging.
  • Maintains neat and organized files of all accounts receivable.

QUALIFICATIONS:

Requires ability to interpret / extract information and / or perform arithmetic functions. 

Strong organizational skills with attention to detail.

Ability to compile facts and figures.

Must be knowledgeable with Microsoft Excel

Must be proficient in English

Hotel experience an advantage

 

Pala Mesa Resort Careers
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